$115K-$130K / 3 years
A 15-attorney firm on MyCase Advanced, three-year total cost including processing. On Clio the range is $103K-$165K. Recurring, and rising with headcount.
Built for your firm's workflow, owned outright, no per-seat fees. Matter intake, role-based access, document handling, audit trails, and case tracking on a proven engine.
30 min with a co-founder. Rough quote in 3 business days.
Clio, MyCase, and PracticePanther price per user, per month, forever. The bill grows as you hire, and you own nothing at the end.
A 15-attorney firm on MyCase Advanced, three-year total cost including processing. On Clio the range is $103K-$165K. Recurring, and rising with headcount.
Cancel and the workflow stops. Your data export is a CSV. Some platforms route cancellations through a retention team before you can leave.
You bend your process to fit the product. The feature you actually need is on a roadmap you do not control.
The core is proven and in production. We adapt it to how your firm actually runs.
Multi-step guided intake with the fields, case types, and routing your practice uses. Auto-generated matter codes.
Separate permissions and views per role, attorney, paralegal, admin, client. Per-matter team membership.
A configurable stage tracker, visual to everyone on the matter, so nothing falls between the cracks.
Encrypted storage, linked to the matter, with access control and review status. Optional fast search across the full document history.
Append-only logging of every action, user, and timestamp. Defensible for compliance and ethics review.
Billing, e-signature, intake forms, Claude or other AI over your matter data. Wired to the systems you already run.
A HIPAA-compliant case management platform, built for a regulated US legal-services firm, in production today.
Case intake time cut from days to hours after launch.
Separate client, broker, and admin portals with strict access boundaries and a full audit trail.
Core platform delivered and in real use in eight weeks, then maintained, not rebuilt.
Fixed-price builds run $17,000-$53,000 depending on scope. Discovery is free: a call, a draft scope, and a rough quote before you commit. There are no per-seat fees and no licensing, you own the software outright.
Per-seat platforms add up. A 15-attorney firm on MyCase Advanced runs roughly $115,000-$130,000 over three years and owns nothing at the end. A custom build is paid once, fits your exact workflow, and recoups the cost in 14-18 months for most growing firms. We tell you to stay put if the three-year math does not beat your current tool.
Most firms are live on an MVP in 6-8 weeks after the free discovery call. We run on a proven case-management engine, so the core (intake, roles, tracking, documents, audit) is assembled rather than discovered.
100%. Source code and infrastructure transfer to your firm. It runs on your own cloud accounts. No vendor lock-in, no per-user pricing, no cancellation team.
Encryption at rest and in transit, role-based access control, and an append-only audit trail are built in from the start. The same engine was originally built to HIPAA; the architecture maps directly to GDPR and UK data residency.
Yes. Data migration from Clio, MyCase, or spreadsheets is scoped into the build. We map your matters, contacts, and documents into the new system before go-live.
A 30-minute call with a co-founder. We look at your current tool, your seat count, and your workflow, then tell you honestly whether owning the software beats renting it.
Book a Strategy Call →Prefer email? office@oktopeak.com