Still Using Spreadsheets
Your "system" is 47 Excel files with VLOOKUP formulas that break when someone adds a column. Critical operations shouldn't run on spreadsheets.
Replace failing spreadsheets, Access databases, and legacy systems with modern platforms built for how you actually work. Zero downtime migration. Your data, your workflows — just faster, more reliable, and scalable.
We'll assess your current systems and give you an honest evaluation.
For the first time in three years, our warehouse team didn't panic before opening day. The system handled 10,000 SKUs across 3 locations without a single failure.
If any of these hit home, we should talk.
Your "system" is 47 Excel files with VLOOKUP formulas that break when someone adds a column. Critical operations shouldn't run on spreadsheets.
Import 2,000 rows and everything freezes. Your team holds their breath before big uploads. That's not normal — it's an architecture problem.
Your POS, inventory, and accounting are three separate islands. Someone manually copies data between them. Errors compound daily.
We've replaced all of these. Multiple times.
Excel files with macros, shared drives, version conflicts. Replace with real-time collaborative platforms.
Microsoft Access running on someone's desktop. Single point of failure. No remote access. No mobile.
Old software that "works" but can't scale, integrate, or get updates. The vendor went out of business years ago.
From assessment to full replacement.
Understand what you have, plan what you need
Complete system replacement, zero downtime
Phase-by-phase, lower risk
Warehouse Sales Group's inventory system crashed on 2,000 CSV rows before every event. Manual workarounds took 4+ hours. We replaced it with AIMS — a queue-driven platform that processes 10,000+ rows in under 3 minutes with two-way Square POS sync.
Your operations don't stop while we build.
We map your current workflows, data structures, and integration points. No assumptions — we understand exactly how your business runs.
We build the new system while your old one keeps running. Weekly demos, staging access, and continuous feedback.
Validated data migration, parallel running period, then clean cutover. Your team is trained before go-live.
Simple Access database replacement: $15k-$30k. Multi-location operations systems: $50k-$100k. Enterprise ERP replacement: $100k-$250k+. We start with a system audit ($2,500-$5,000) to map current functionality and estimate cost.
Yes. Data migration is included in every project. We handle: extraction from legacy formats (Access, Excel, CSV, proprietary databases), data cleaning and validation, transformation to new schema, and verification that nothing was lost.
Parallel operation: We build the new system alongside the old one, migrate data in stages, and run both systems simultaneously during transition. Staff train on the new system while the old one handles production. Cutover happens only when everyone's ready.
Common situation. We reverse-engineer functionality through: user interviews, watching staff use the system, database analysis, and testing edge cases. The audit phase captures institutional knowledge before building the replacement.
Buy SaaS if your processes are standard and you can adapt workflows to the software. Build custom if your workflows are unique, off-the-shelf tools require painful workarounds, or you're paying $10k+/month for software that doesn't fit.
Book a 30-minute call. Describe your current system, the problems you're facing, and we'll give you an honest assessment of what modernization would look like.
Book Modernization AssessmentPrefer email? office@oktopeak.com